Company Secretarial Officer

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:

Company Secretarial Officer

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.

Responsibilities:

• Prepare company secretarial documentation and arrange for statutory filings in a timely manner
• Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
• Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
• Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
• Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
• Support engagement activities with banks, shareholders and other stakeholders
• Assist in establishing, winding up and restructuring companies as needed
• Provide clerical support and perform ad hoc assignments as assigned

To be successful in this role, you must have:

• Bachelor’s degree or above
• Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
• A minimum of 2 years of company secretarial experience
• Sound proficiency in Microsoft Office Suite, with familiarity using emerging AI-powered tools in daily work
• Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
• Strong interpersonal skills and the ability to work well with people at all levels
• Attention to detail and a proactive approach to problem-solving
• Good command of verbal and written English and Chinese (Putonghua and Cantonese)

Application deadline: 19 June 2026