Senior Administrative Officer

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:

Senior Administrative Officer

Responsibilities:

• Lead a small team in providing a full spectrum of office administrative support, including onboarding, offboarding, and coordination with other departments for routine matters and events
• Manage and maintain records for companies such as statutory records, group organisation charts, training records, and meeting materials, etc
• Oversee office logistics to ensure efficient operations, including expense reimbursements, supplies and equipment maintenance, contract management, and vendor negotiations
• Prepare and manage the annual department budget, and compile reports for internal and compliance purposes
• Support ad-hoc projects as assigned

To be successful in this role, you must have:

• A Diploma or above in Business Administration or related disciplines, with formal secretarial training
• At least 10 years of solid experience in office management or similar administrative positions in sizable departments or organisations
• Experience in database management and knowledge using Viewpoint and Boardvantage would be an advantage
• Proficiency in use of Microsoft Office including Word, Excel, PowerPoint and Outlook
• Strong interpersonal, communication and problem-solving skills
• Good organisation skills, with attention to detail and a high level of accuracy
• Good command of spoken and written English and Chinese 

Application:
At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.