Executive Assistant

Date:  31-Dec-2021
Job Req ID:  1685
Company:  John Swire & Sons (H.K.) Limited


A picture containing text, clipart

Description automatically generated

John Swire & Sons (H.K.) Limited


A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine services and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the major shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.


John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd.  We are now inviting candidates to apply for the following position:


Executive Assistant


  • Provide general administrative support to the team head and the broader team
  • Manage team head’s calendar, meetings, appointments and business travel arrangement
  • Conduct research and data analysis to prepare reports and presentations for the team head and the team
  • Co-ordinate the departmental budget as required and prepare financial statements
  • Support procurement process and other office management duties as assigned
  • Assist in organizing and coordinating events, courses, conference engagement activities as required


  • Diploma or above in related disciplines, major in Business Administration is preferred
  • At least 5-8 years’ relevant experience in Executive Assistant roles with similar capacity in multi-lingual environment
  • Strong interpersonal, planning, organizing and problem solving skills
  • Proactive team player and confident to take up new projects
  • Able to multi-task under pressure 
  • Proficiency in use of Microsoft Office including Word, Excel, Power Point and Outlook
  • Experience in report generation with the use of Excel and related data analytics tools is preferred
  • Excellent command of spoken and written English and Chinese. Putonghua is desirable



At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.


We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking 'Apply Now'. We will contact all shortlisted candidates.


The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.