Apply now »

Company Secretarial Officer

Date:  28 Jun 2024
Job Req ID:  3066
Company:  John Swire & Sons (H.K.) Limited


Swire logo_small

John Swire & Sons (H.K.) Limited


A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.


John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:


Company Secretarial Officer / Assistant


The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s private companies and joint ventures in various jurisdictions.



  • Prepare company secretarial documentation and arrange for statutory filings in a timely manner
  • Monitor, update, and maintain database and corporate records e.g. minute book, registers, agreements, etc., in compliance with applicable laws and regulations 
  • Assist in the preparation, on-site support and follow-up for board meetings, including meeting packs and board resolutions
  • Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
  • Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI
  • Support engagement activities with banks, shareholders, and other stakeholders
  • Assist in establishing, winding up and restructuring companies as needed 
  • Provide clerical support and perform ad hoc assignments as assigned


To be successful in this role, you must have:

  • A Bachelor’s degree or above in Corporate Governance or relevant disciplines 
  • At least 2 years of company secretarial experience. Candidates with less experience would be considered Assistant
  • Candidates with student membership or CGI/HKCGI are highly preferred
  • Solid knowledge of the Companies Ordinance and other applicable regulations
  • Experience in database management. Knowledge using Viewpoint would be an advantage
  • Proficiency in Microsoft Office Suite
  • Good organisation skills, with attention to detail and a high level of accuracy
  • Good command of verbal and written English and Chinese (Putonghua and Cantonese)


At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.


We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.


The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

Apply now »