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Company Secretarial Officer / Assistant

Date:  10 Sep 2023
Job Req ID:  946
Company:  John Swire & Sons (H.K.) Limited


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John Swire & Sons (H.K.) Limited


A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.


John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary Department is now inviting candidates to apply for the following position:



Company Secretarial Officer

Supporting our Deputy Company Secretary and Assistant Company Secretaries, the job holder will provide company secretarial services for the dedicated Swire group’s listed and/or private companies. 



  • Prepare company secretarial documentation and arrange for statutory filings in a timely manner
  • Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
  • Assist in arrangement and on-site support for board and committee meetings, and annual general meetings. Draft, review and translate board resolutions and papers for signing and approval.
  • Support engagement activities with banks, shareholders and other stakeholders
  • Assist in establishing, winding up and restructuring companies as needed
  • Provide clerical support and perform ad hoc assignments as assigned by supervisors


To be successful in this role, you must have:

  • A Bachelor’s degree or above in Corporate Governance or other relevant disciplines
  • At least 2 years of company secretarial experience
  • Strong attentiom to details, with good time management to complete tasks within timeline
  • Proficiency in Microsoft Office Suite and Chinese word processing
  • Good command in verbal and written English and Chinese (Putonghua and Cantonese)
  • Experience in using Viewpoint and Boardvantage would be an advantage


At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.


We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.


The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.


Apply now »