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Assistant Manager, Archive Engagement & Communications

Date:  15 Sep 2023
Job Req ID:  2878
Company:  John Swire & Sons (H.K.) Limited


John Swire & Sons (H.K.) Limited


A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.


John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Limited. Our Swire Archives Department is now inviting candidates to apply for the following position:


Assistant Manager, Archive Engagement & Communications


Swire Archives’ mission is to provide archives service and stakeholder engagement service to Swire group companies in Hong Kong and Asia. 


The job holder will support the overall running of the stakeholder engagement service function of Swire Archives, including providing event management support to organisers using the Archives Centre’s engagement facilities. The role will also assist in the promotion and communications activities of the Archives to support the building of Swire’s brands.



  • Undertake the proposal, design, and execution of stakeholder and community engagement activities, and collaborate with operating companies for event management within Swire Archives' service scope
  • Host visits and tours for group companies’ stakeholders, such as tenants, club members, youth groups and interest groups in the community, students with extracurricular interest, etc.
  • Undertake the coordination, logistics, facilities, and equipment setup for various activities such as visits, tours, exhibitions, seminars, and workshops
  • Support Swire Archives' outreach work, including creating contents for newsletters and leaflets, involving in promotional materials, and building network within the archives field
  • Perform other ad-hoc support such as upkeep engagement-related procedures, and provide backup administrative support for engagement activities
  • Assist in sourcing funding and partnership opportunities for outreach or engagement initiatives, and taking part in heritage activities arranged by clients or stakeholders


To be successful in this role, you must have:

  • A Bachelor’s degree or above, preferably in Marketing, Event Management, Communications, Public Affairs, Cultural Studies or related disciplnes
  • 5 - 8 years’ experience in event management, outreach and stakeholder engagement, with great passion for heritage and excellent storytelling abilities
  • Strong capability in photographing, filming, and editing with relevant software
  • Good proficiency in Microsoft Office Suite with advanced knowledge of PowerPoint
  • The ability to work independently and collaboratively with people of all levels, from corporate to community
  • Excellent communication skills in both spoken and written English and Chinese (Cantonese and Putonghua)
  • Flexibility to work out of office time or weekend, if required


At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.


We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.


The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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