Assistant Manager, Archive Engagement & Communications

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Limited. Our Swire Archives Department is now inviting candidates to apply for the following position:

Assistant Manager, Archive Engagement & Communications

Swire Archives’ mission is to provide archives service and stakeholder engagement service to Swire group companies in Hong Kong and Asia.

The job holder will support the overall running of the  stakeholder engagement service function and the communications of Swire Archives, including coordinating events and activities, as well as providing event management support to organisers using the Swire Archive Centre’s engagement facilities. The role will also assist in the promotion and communications of the Archives to support the building of Swire's brands, including hosting guided tours, proposing and drafting newsletters and different communication articles, supporting video production, etc.

Responsibilities:

• • Undertake the proposal, design, and execution of stakeholder and community engagement activities, and to collaborate with operating companies for event management within Swire Archives' service scope
  • Host visits and tours for group companies’ stakeholders, such as, staff, tenants, club members, youth groups and interest groups in the community, students with extracurricular interest, etc.
  • Undertake the coordination, logistics, facilities, and equipment setup for various activities, such as, visits, tours, exhibitions, seminars, and workshops
  • Support Swire Archives' outreach work, including creating contents for newsletters and leaflets, involving in promotional materials, and building network within the archives field
  • Perform other supports, such as, upkeep engagement-related procedures and provide backup administrative support for engagement activities
  • Assist in sourcing funding and partnership opportunities for outreach or engagement initiatives, and taking part in heritage activities arranged by clients or stakeholders

To be successful in this role, you must have:

• • A Bachelor’s degree or above, preferably in Communications, Public Affairs, Business Administration, Linguistics, Cultural Studies or related disciplines.
  • 5 - 8 years’ experience in corporate communications, public affairs, stakeholder engagement, event management, with great passion for heritage and excellent storytelling abilities
  • Strong command of both written and oral English and Chinese. Fluent in Putonghua. Good writing skills with experience in writing corporate materials and content
  • Good proficiency in Microsoft Office Suite with advanced knowledge of Excel and PowerPoint
  • Experience in photographing, filming, and editing with relevant software is an advantage
  • Committed to teamwork and have the ability to work independently and collaboratively with people of all levels, from corporate to community
  • Flexibility to work out of office time or weekend, if required

Application

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. The planned application due date for this role will 14th April 2025 at 00:00HKT. Applications will be reviewed on a rolling basis depending on the candidates that have applied, as such, early applications are highly advised. We will contact all shortlisted candidates.

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.