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Assistant Company Secretary

Date:  17-Sep-2022
Job Req ID:  1830
Company:  John Swire & Sons (H.K.) Limited


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John Swire & Sons (H.K.) Limited


A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.


John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary Department is now inviting candidates to apply for the following position:


Assistant Company Secretary



  • Ensure compliance with all applicable statutory laws and regulations and attend to statutory filings with regulatory bodies in Hong Kong, the Chinese Mainland and overseas
  • Implement process to promote, sustain and uphold good corporate governance
  • Maintain all secretarial and statutory record, companies’ information database and filing system in accordance with the company and legislative requirements
  • Organise and assist in team meetings, AGMs, and board and committee meetings
  • Assist to prepare interim, annual reports, results announcements, and company website announcements
  • Manage corporate transaction, debt issuance, and payment of dividends
  • Handle the formation, winding up and restructuring of companies to meet business needs
  • Provide secretarial support to business units in terms of corporate documents, meeting KYC requirements and liaising with external parties, governmental departments and financial institutions 
  • Supervise and review quality and quantity of the work of subordinates
  • Handle ad-hoc assignments as required



  • Bachelor’s degree holder in corporate governance, or related disciplines
  • At least 5 years of company secretary experience in sizable listed companies or professional services firms
  • Associate member of the Hong Kong Chartered Governance Institute
  • Solid knowledge of Companies Ordinance and other applicable laws and rules
  • Good analytical and problem-solving skills
  • Proficient in Microsoft Office Suite and Word Processing applications
  • Excellent communication skills in both written and spoken English and Chinese. Fluent Putonghua is preferred


At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.


We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.


The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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