Assistant Archivist

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd.  Our Swire Archives Department is now inviting candidates to apply for the following position:

Assistant Archivist

Swire Archives’ mission is to manage the archives of Swire group companies in Hong Kong, the Chinese Mainland, Taiwan and Singapore, and collaborate with our stakeholders in building engagement with our heritage and archive collections.

The job holder will support the Senior Archivist in the collection, preservation, and management of Swire’s archives and artefacts, as well as assist in delivering stakeholder engagement services. This role requires a passion for archives and heritage, attention to detail, and the ability to contribute to both operational and engagement activities.

Responsibilities: 

• Undertake collecting projects with Swire operating companies and external depositors in line with the collecting strategy
• Implement the collections management program, including arrangement, description, preservation, and access, for both physical and digital company archives and artefacts
• Contribute to the development of policies and procedures, for the management of archives and artefacts in line with international standards
• Contribute to the ongoing development of the Swire Archives Digital Catalogue, through which we publish our digitised collections, including the creation of online exhibitions and heritage content 
• Handle enquiries, conduct research, and provide expertise on archive collections and company heritage to both internal and external stakeholders
• Support access, outreach and communication activities, and work together with our operating companies on their heritage related initiatives, as required 

To be successful in this role, you must have:

• A Bachelor’s degree, with post-graduate qualification in archives and records management or related discipline preferred
• Minimum 5 years of relevant experience in archives or records management field, experience in a corporate archives environment is an advantage
• Good understanding of international archival cataloguing and descriptive standards
• Basic knowledge in management and preservation of digital archives
• Good interpersonal and presentation skills, and the ability to present to a diverse audience
• Excellent command of verbal and written Chinese and English. Proficiency in Putonghua is preferred

Application:
At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.

Application deadline: 4 July 2025

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.