Administrative Officer

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Group Retirement Benefits Department is now inviting candidates to apply for the following position:

Administrative Officer

This role is focused on supporting the retirement scheme administration and providing a full range of secretarial, administrative and operational support to the department. The position would also support the administrative duties for the office floor.

Responsibilities:

• Handle retirement scheme administration, including member enrolment and updates, terminations, benefit payments, and the monthly cashflow projections
• Organise and manage meeting schedules, calendars, travel arrangements, expense claims, and departmental correspondence for the Head of Group Retirement Benefits and the team
• Manage office operations, including supply inventory, payment handling, and coordination with internal teams and external stakeholders
• Monitor the department’s general inbox, assist with clerical tasks, and prepare monthly activity logs
• Support floor administration, such as access card control and maintenance coordination

To be successful in this role, you must have:

• A diploma or higher qualification
• A minimum of 2 years of secretarial or administrative experience
• Good proficiency in Microsoft 365 applications and document management tools such as Adobe Acrobat
• Excellent organisational skills and keen attention to detail, with the ability to manage multiple tasks effectively
• Strong proficiency in written and spoken English and Chinese, including Chinese typing

Application:

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.

Application deadline: 4 April 2025
 

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.